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To print the document that you see in the document window, click Current record. Then click Next: Select recipients at the bottom. In the Merge to Printer dialog box, use one of the following methods, and then click OK: To print all the documents, click All. If your letter is in another Word file, click the Start from existing document to open that file. Click the Use the current document option to use your current letter for the task. In the Print dialog box, specify any print options as needed. On the following screen, Word will ask what document you want to use for mail merge. To merge to a printer, follow these steps: Save your merge main document for later reuse if desired. Print and save the new document as you would any document, and then close it. (Optional) If you want to include only a certain range of records, specify that range. On the Mailings tab, click Finish & Merge. To merge to a new document, follow these steps: Then use the arrow buttons in the Preview Results group to move between results pages. You can preview the merge results without having to create a whole new document. But if you are running the same merge repeatedly (such as sending out the same form letters every month to the same people), it’s fine to merge directly to the printer.
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How sure are you that you’ve set up the merge correctly? You should merge to a new document the first time you run a new merge to make sure that it works the way you intended. There are three ways to go about this in Word 2016: you can merge to a new document, and then print that document as a separate step after examining the merge results, you can merge directly to your printer, or you can send email messages.
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After all the codes are inserted in the main document, it’s time to perform the merge.